The all-in-one platform for
modern associations.
One platform for residents, boards, and managers. Payments, approvals, documents, tenant applications, and AI-powered accounting — simple for residents, powerful for operators.
Platform Capabilities
Community websites, compliance, accounting, approvals, and resident operations in one system.
Why ApplyHOA
Built for real association operations
Not patched together workflows.
Automate 80% of billing
Scheduled assessments, auto late fees, recurring vendor bills — set it once, billing runs itself.
Payments in 60 seconds
Online ACH and card payments, autopay enrollment, instant receipts — residents pay from their phone.
31 financial reports
Income statements, aged receivables, budget vs actual, cash flow, 1099s — export to PDF or CSV in one click.
AI-guided workflows
Ask your AI assistant how to post a payment, run billing, or reconcile — get step-by-step answers instantly.
Features
Powerful features, simple interface
Payments & Accounting
Online payments, automated assessments, balance tracking, and financial reporting in one unified system. Keep your books clean and your residents informed.
- Automated assessment billing
- Online payment portal
- Financial reporting
Approvals & Requests
Architectural requests, violation tracking, work orders, and automated workflows — with a full audit trail for every decision your board makes.
- Architectural review process
- Violation tracking
- Work order management
Communication & Documents
Announcements, document management, email logs, and a complete audit trail. Keep your community informed and your records board-meeting-ready.
- Resident announcements
- Document library
- Email delivery logs
AI Assistant
Your AI-powered
association expert
Get instant answers about billing, payments, reports, and every workflow — right inside the platform. No searching docs, no support tickets.
Accounting
Enterprise accounting.
Built for associations.
Double-entry bookkeeping, 31 financial reports, automated billing, collections management — everything your board and accountant need.
Financial Statements
- Income Statement & Comparative
- Balance Sheet & Comparative
- Cash Flow Statement
- Trial Balance
- Budget vs Actual (12-month)
Billing & Collections
- Automated assessment billing
- Late fee automation (flat/% /tiered)
- 8-stage collections workflow
- Online payments & autopay
- Prepaid assessment tracking
Compliance & Audit
- Bank reconciliation (4-part)
- Bank import with auto-matching
- Vendor 1099 reporting
- Year-end closing
- Complete audit trail
Reports your board will love
One-click financial statements, aging reports, budget comparisons — export to PDF or CSV instantly.
Applications & Screening
The most complete
application platform
From first click to board approval — a fully digital, configurable application process with built-in screening, document management, and e-signatures.
11-Step Digital Application
Comprehensive intake covering personal info, employment, address history, vehicles, dependents, pets, emergency contacts, and screening questions — all bilingual.
Built-In Screening
Configurable screening questions (eviction history, bankruptcy, felony, broken lease), credit score thresholds, income multiplier requirements, and document verification.
Board Voting & Approval
Send applications to board for vote (approve/deny/abstain), set quorum requirements, voting deadlines, and auto-approve rules. Full decision audit trail.
Complete Audit Trail
Every status change, document upload, note, and board vote is logged with timestamps, IP addresses, and user attribution. E-signatures captured digitally.
Community Websites
Stunning websites and
member portals your community deserves
Every association gets a beautiful, branded website plus an intuitive resident portal for payments, documents, announcements, and account access — no design skills required.
Welcome to
Sunset Palms
A Premier Florida Community · Est. 1997
Florida Law Requires Your Community Website. The Deadline Isn't Waiting.
Florida Statutes 718 & 720 aren't suggestions. Both compliance deadlines have passed, and every day without a website increases your board's legal exposure.
Condo Associations
25+ units
Required By
January 1, 2026
Applies Under
Florida Statute 718Publish required records, give residents secure access, and move your board out of the compliance gray zone with a live community website.
HOAs
100+ parcels
Required By
January 1, 2025
Applies Under
Florida Statute 720Publish required records, give residents secure access, and move your board out of the compliance gray zone with a live community website.
Your community deserves better than a developer quote, a DIY patch job, or another month of delay. Get compliant with a website built for Florida associations.
Testimonials
Trusted by communities across Florida
Hear from property managers and board members using ApplyHOA every day.
“We went from no website to fully compliant in one afternoon. The board was impressed, and the residents actually use it.”
“Managing documents for five communities used to be a nightmare. Now everything is in one place and residents can find what they need.”
“The bilingual support was the deciding factor. Half our community speaks Spanish, and they finally have equal access to everything.”
“Our previous website cost us $8,000 to build and no one on the board could update it. ApplyHOA pays for itself every month.”
“I'm not tech-savvy at all, but I posted our meeting notice and uploaded the budget in under five minutes. It just works.”
“The response time from their support team is outstanding. Any question I've had was answered the same day.”
Pricing & FAQ
Pricing and answers in one place
Transparent pricing on the left, common questions on the right.
Everything included. No feature gating. Talk to us for a custom quote.
FAQ
Frequently asked questions
Everything most boards and managers ask before switching.
Yes. ApplyHOA is purpose-built for homeowners associations and condominium associations. Every feature is designed around how associations actually operate — from assessments and approvals to resident communication and document management.
Yes. Residents can pay via ACH bank transfer or credit/debit card through a secure portal. They can also enroll in autopay for automatic monthly payments. Property managers can record offline payments like checks, cash, money orders, and wire transfers.
Full double-entry general ledger with 31 report types — income statement, balance sheet, cash flow, trial balance, aged receivables, budget vs actual, and more. Plus automated assessment billing, late fee automation, 8-stage collections management, bank reconciliation with auto-matching, vendor 1099 reporting, and year-end closing. All reports export to PDF and CSV.
Our built-in AI assistant is trained on every workflow in the platform. It adapts to the page you're on — if you're on the billing page, it suggests billing questions. Ask anything from 'how do I run monthly billing' to 'how do I reconcile a bank account' and get step-by-step guidance with streaming responses.
Yes. Manage architectural requests, violation tracking, and document storage all in one place. Board members can review, approve, or deny requests with a full audit trail that protects the association legally and operationally.
No. We offer month-to-month billing with no long-term contracts and no cancellation fees. You can cancel anytime. We also provide free onboarding and setup assistance.
No. Most communities are up and running the same day. Import your residents, configure your settings, and your association portal is ready to go. Our team is available to help with onboarding at no additional cost.
Yes. The entire resident-facing experience supports English and Spanish. Documents, announcements, and the portal interface are all available in both languages — no extra cost or setup required.
Applicants complete an 11-step digital form covering personal info, employment, address history, vehicles, dependents, pets, screening questions, and document uploads. Property managers review applications, verify documents, and can send them to the board for voting. The entire process includes e-signatures, configurable fees, and a complete audit trail with IP logging.
Every community gets a branded website on their own subdomain with cinematic photo galleries (Ken Burns animations), bilingual content (English/Spanish), a document library with access controls, board directory, meeting calendar, resident portal with online payments, and contact forms. You can customize your logo, colors, and cover images — no design skills needed.
Get Started
Bring your association onto one modern platform
Join associations that have simplified their operations with ApplyHOA.